SAP idle session time out / Logging off inactive users

Logging off the inactive users is not set up by default. Setting up the feature of logging off the users improves the security as unattended terminals do not stay active indefinitely.
To activate automatic logging off, do the following:

• Go to Profile Maintenance by choosing Tools --> CCMS --> Configuration  --> Profile Maintenance or the transaction RZ11.
• Maintain the parameter rdisp/gui_auto_logout. Enter the required number of seconds of inactivity before the user is logged off automatically.

To deactivate automatic logoff, delete the parameter from the profile(s) or set the value '0'.

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Downloading pre-configured Smart Forms

Procedure to download the pre-configured Smart Forms is explained in the SAP Note 595812
Detailed information regarding the Pre-configured Smart Forms is available at:

http://service.sap.com/preconfiguredforms OR

http://service.sap.com/smb/development/preconfiguredforms.

To download pre-configured Smart Forms package:

• Go to http://service.sap.com/installations, select tab "download".
• On the right hand side screen, locate navigation tree node
  SAP Software Distribution Center->Download->Installations and Upgrades->Entry by Application Group.
• In the main window (right hand side), follow the path SAP Best Practices->Best Practices for mySAP All-in-One-> PRECONFIGURED SMART FORMS. Different versions of pre-configured Smart Forms are available here for download.

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How to get List of transactions executed by a User in a specific period of time

To get the list of transactions executed by a user in a specific period of time:

• Go to ST03. Select choose for analysis. Choose only one application server at a time in case you have multiple application servers. Choose time period of your choice.
• In the next screen from menu choose GO TO-->PROFILES->-USER PROFILES. Here you will get the list on users who have worked on that application server.
• Double click on the required user and you will get all the transactions he/she has executed.
• In case you select TOTAL in step 1 and then follow the steps 2 and 3 you will only get the list of application server on which the user has worked and not the transaction details.

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Do we need to really log-out and log-in again to make authorization changes effective?

Whenever any changes were made to the user authorizations, normally it is required to log-out and log-in again to make these changes effective.

Here is an alternative:

Execute the report RSUSR405 in SE38. This would refresh all user-related buffers and changes to the authorizations are made effective immediately..

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Differences between the transactions SE09 and SE10

SE09 is the transaction code for workbench organizer. Workbench organizer is the set of utilities for development change management. All Development changes are tracked via Workbench organizer.

SE10 is for Customizing organizer. Customizing organizer is the set of tools for customizing change management. All customizing changes are tracked via customizing organizer.
SE01 is the main screen of the Change and transport Organizer. From here the administrator can achieve all tasks related to transport requests - such as create, change, view logs, display client/delivery transports, etc. SE09 and SE10 can also be accessed from here. However, not all developers might be granted access to this transaction.

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Report RSBTCDEL2 to delete old jobs

The job SAP_REORG_JOBS is a standard job which runs a report RSBTCDEL2 to delete old, canceled, inconsistent, non-deleted jobs from the system. But the SAP systems older than release 4.7 used RSBTCDEL report to delete the old jobs. But in those systems, after upgrade it may not run and create a dumpTSV_TNEW_PAGE_ALLOC_FAILED as the old jobs get accumulated and cause memory problem.

Solution: So in those systems we need to schedule a job with report RSBTCDEL2 and variant which specifies the time range after which the jobs need to get deleted from the system. To create a new variant for the report RSBTCDEL2 we need to know the time range after which the jobs need to get deleted from the client.

1. Create a new variant in Transaction SE38 specifying the number of day’s range after which the jobs need to get deleted from the system.

2. Change the job from released to scheduled and delete the old RSBTCDEL report. Schedule it with the new job RSBTCDEL2

click on save

The job will now work fine since the program and Variant have been replaced.

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Time Zone conflict between 000 client and other clients in SAP

While executing the transaction code ST03N in SAP some time problem comes that there is a conflicts in Time Zone between 000 and other clients in the same system.

Solution:-

1) Execute the transaction code stzac in both of the respective clients.


2) Check whether System Time Zone and User's Default Time Zone are same in both the clients.


3) If not the maintain both the Time Zone i.e., System Time Zone and User's defaults Time Zone Same in both the clients.

While Saving it will create a Transport Request.

Again check with the Transaction Code ST03N you will find conflict has been resolved

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How to disable Import All option from STMS in SAP

How to Remove Import All Option from STMS in SAP

Any changes made in the development server needs to be transported to the Quality server for checking and then finally in Production server.

So Importing the Transport Requests is the critical. Sometimes by mistake if one click on the button Import All in the production environment all the Transport Request which is in released status or already Imported to Production can be directly Imported to the production environment (Which may not be required in the Production). This will create great impact in the production Server.

To avoid such situation, IMPORT ALL Icon should be disabled in STMS.

Procedure to Disable IMPROT_ALL Icon in STMS:-

1) Go to STMS Tcode



2) Go to Menu Option Overview



3) Select System

4) Choose SAP SYSTEM



5) Go to Transport Tool Tab



6) Create Parameter "NO_IMPORT_ALL" with value 1 (True)

7) Save it.

Once it is done the Import_ALL icon will be Disabled from STMS.

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How to Clear SCOT Error from Production Server

How to Clear SCOT error form Production Server

1) Execute SCOT transaction

2) Go to Utilities

3) Overview of Send orders

4) Go to SOST transaction and Select all error messages . You can use Tab send status for this and by using the respective tick marks.


5) Select Error Data and Repeat Data


6) Go to SM37, select the respective Jobs , Copy the Jobs and Release with an authorized user or your ID.

7) Check with SCOT transaction all error data has cleared.

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How to Execute OS Level command from SAPGUI

Step by Step Procedure to Execution of OS Level command from SAPGUI

1) Execute Transaction Code SA38/ SE38.



2) Write the report name RSBDCOS0



3) Execute the Report



4) Type any OS Level Command and do work from GUI

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How to Disable Multiple Logins on SAP

To disable multiple user logins within the same client implement this parameter in the instance profile:
login/disable_multi_gui_login = 1

If you do not use this parameter in your system, users have the ability to ignore the warning window at the time they try to login to the same client. Activating this parameter in your system will make you look good if you get audited.
In case you’re wondering how to allow multiple logins for certain key users you can implement parameter login/multi_login_users. You can list the user IDs that should be ignored if the parameter above is active in your system.

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SAP Basis Info Toolkit

In these documents you will get tips and tricks of Basis Operations on Windows,UNIX and Linux.Besides you will get answer to those questions;

Backups

what do I need to backup?
how often do I need to backup?
what are my backup options?

Client Tasks

add a client?
add a logical system ID to be assigned to a client?
change a client?
copy one client to another in the same R/3 system?
copy one client to another in different R/3 systems?
copy only user master data from one client to another?
delete a client?
lock a client so configuration changes cannot be made?
verify that a client copy ran successfully?
view all past client copies for a client?

Communications Tasks

add a RFC connection?
delete a RFC connection?
modify a RFC connection?
verify one R/3 system is talking to another?

Database Tasks

perform Database Stats, Check Database, and Backup Jobs – MS SQL Server?
perform Database Stats, Check Database, and Backup Jobs – Oracle?

Job Tasks

change the start time/date for a scheduled job?
clean out old job logs?
delete a scheduled job?
delete a running job?
schedule a new job to run?
verify that a job has run successfully?

Printer Tasks

add a printer?
create a new Frontend aka Local aka Desktop Printer?
reprint a document that has already printed?
reroute a printer output request?
reset the cache for a printer?
view a list of all printer output requests?
view a list of the output requests for one printer only?

Security Tasks

attach a role to a user?
attach a user to a role?
copy an existing role to a new role?
create a user role?
delete a user role?
grant a transaction to a user?
modify a user role?
move roles from one client to another?
revoke an authorization from a user?
revoke a transaction from a user?

Support Package and Binary Patch Tasks

apply a SPAM/SAINT update?
apply kernel patches?
apply other SAP binary patches?
apply support packages?
check for New SPAM Updates, Support Packages and Kernel Patches?
download a kernel patch from SAP Marketplace?
download a SPAM/SAINT Update?
download a support package from SAP Marketplace?
download other SAP binary patches?
find your Current SPAM Update and Support Package Level
know when SAP releases new fixes for our SAP software?
ready a kernel patch for application?
find SAP’s most current patches?
find your Current Kernel Patch Level?
find your Current SPAM Update and Support Package Level?
know when SAP releases new fixes for our SAP software?
ready a kernel patch for application?
ready a SPAM/SAINT update or Support Package for application?
ready other SAP binary patches for application?

System Tasks

add a system parameter?
apply a SAP (OSS) note?
check that the system parameters are valid?
delete a system parameter?
generate a developer’s key for a programmer?
generate an object key to change a SAP-owned object?
how do I make server files viewable from SAP?
keep all users out of a transaction?
modify a system parameter?
open a service connection for SAP to come into my system?
reclaim system space from obsolete temporary objects?
recompile all ABAP programs in a R/3 system?
send a message to all connected users?
send a message to one connected user?
start R/3?
start saprouter (OSS Link)?
start the OS collector?
stop a SAP work process?
stop R/3?
stop saprouter?
stop the OS collector?
stop the R/3 subsystem?
verify that our link to SAP is up?
verify that R/3 is up?
verify the status of saprouter?
view a short dump received by a user?
view all processes currently running?
view all system locks?
view all table locks?
view all update locks?

Transport Tasks

add a change request to a transport queue?
add a new SAP Instance to an Existing TMS Domain?
automate the Transport Process?
configure TMS – Transport Management System – for the First Time?
configure TMS to Use SAP’s Quality Assurance Functionality?
re-Transport One or Several Change Requests at Once?
transport a change from one R/3 system to another?
transport several change requests at once?
verify that the transport system is up and running?
view a history of what changes have been transported?
use Target Groups to Transport to Mulitple Clients to Different Instances?

User Tasks

add a user?
add an ITS user?
change a user’s password?
change several users at once?
copy an existing user to a new user?
delete a user?
delete an ITS user?
drop a connected user?
get a list of all users in a client?
lock a user?
lock all users at once?
modify a user?
modify an ITS user?
produce various user reports?
start an audit trace for a specific user?
view a list of all users currently connected?

Web and Internet Tasks

start and stop the SAP IGS Server?

Working with the SAP Marketplace

apply a SAP License Key the new way?
apply a SAP License Key the old way?
check the status of a request License Key?
find your Hardware Key?
generate a Developer’s Key for a Programmer?
generate an Object Key for a Programmer?
open a Problem via SAP Marketplace?
open a Service Connection for SAP Support to allow SAP access?
request a new License Key?
request a SAP Marketplace User ID aka “S” Number aka OSS User ID?

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Useful Procedures on SAP R/3

Below you will find some tips and tricks which are for commonly used procedures in SAP and that will save your time. Mainly the topics are;

• User File Capture of SAP Print Spool Output
• Determining Where a Field is Used
• System Access to Logical Databases
• Listing Standard SAP Reports Listing Reports by Group
• Listing the Reports Tree
• Make a Text File of an ABAP Program
• Exporting a Report Writer Report

User File Capture of SAP Print Spool Output

1. Run an SAP program that creates a report and spool the report output
2. Examine the spool retained files
3. Save the spool file to local storage
4. The “Print Preview for Local Printer” screen displays
5. Select the “System / List / Save / Local File” menu item
6. Select “unconverted” in the “Save List in File…” dialog
7. Enter a file name in the “Transfer List to a Local File” dialog, i.e., “C:\SAPworkdir\PA0001.txt”
8. Click the Transfer button

Determining Where a Field is Used

1. Locate the field definition via the Data Dictionary (T/C SE16, SE11 or SE84)
2. Click on the Where-used list icon
3. Select the type of structure in the Where-Used List Data Database Tables dialog (i.e., DB tables)
4. Click the Execute button
5. The list of tables/structures using the field is displayed

System Access to Logical Databases

1. Log on to the SAPGUI
2. Follow the menu path; or use T/C SE36:
   Tools – ABAP Workbench – Development – Programming Environment – Logical Databases
   to open the “Logical Database Builder” screen (T/C SE36)
3. At the Logical Database Selection screen, enter a logical database such as “PNP”
4. Select the “Structure” or “Database program” subobjects and click Display. In this instance, select “Structure”.
5. In the “Display Logical Database PNP” screen, select a data line (Node type = Table) such as “PERNR”
6. Click the Display structure button. Review this screen.
7. Now follow the menu path: Utilities – Runtime object – Display. Review this screen.
8. Return to previous screen. Reselect the data line PERNR and choose the Source Code button and review this screen.

Listing Standard SAP Reports Listing Reports by Group

1. Log on to the SAPGUI
2. Enter T/C SA38 — or follow the menu paths below
3. From the main SAPGUI page (T/C S000), follow the menu path:
   System – Services – Reporting
4. The “ABAP: Execute Program” screen appears (T/C SA38)
5. Follow the menu path:
   Utilities – Find Program. The “ABAP Program Directory” screen appears
6. Enter “RP*” in the left Program entry box (enter an extra character plus the wildcard, such as “RPL*” for List Reports)
7. Click the Execute icon
8. The “ABAP Program Directory” screen appears
9. To save the list, follow the menu path: System – List – Save – Local file
10. Select an output format (such as “Spreadsheet”); click the Continue icon
11. Enter the local file name and Save the file
12. You can also view any available documentation and/or execute the report
13. Select “RPLCMP01″ (Display Pay Grade Structure)
14. Check its documentation and then execute the report
15. Return to the “ABAP Program Directory” screen and enter “GP4QL*” and Execute
16. Select the first line and click on the F7 key
17. Review the list of includes for this program

Listing the Reports Tree

1. Log on to the SAPGUI
2. Enter T/C SARP to search for specific report trees
3. Return to the main SAPGUI screen (T/C S000)
4. Enter T/C HR00
5. The Level 0 hierarchy of HR reports are displayed
6. Navigate the tree by clicking on the outline graphics
7. Double click a report name to run the report

Make a Text File of an ABAP Program

1. Log on to the SAPGUI
2. Enter the T/C SE38
3. The “ABAP Editor: Initial Screen” displays
4. Enter the ABAP program name in the Program line
5. Click the Display button
6. Instructions continued below…

Copy the ABAP Program Source File to a Local Text File(Continued from previous tip)

1. With the ABAP program source code in view within the ABAP Editor, follow the menu path:
   Utilities – More utilities – Upload/Download – Download…
2. A standard Windows “Save As” pop-up window appears
3. Enter a local text file name (i.e., “C:\SAPworkdir\RPARlW00.txt“)
4. Click the Save button

Exporting a Report Writer Report

1. Log on to the SAPGUI
2. Enter T/C GR37
3. Enter the appropriate Library, i.e., 1VK
4. Enter the appropriate Report name, i.e., 0F-PER
5. Under the Further details section, select “Export to presentation server”
6. In the Export file line, enter a local text file name (i.e., “C:\SAPworkdir\0F-PER.txt“) or use the drop-down arrow and select an location and file name
7. Click on the Execute button

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