How to access Bluehost email through your Gmail

This article explains how to access email provided by Bluehost alongside your regular Gmail account or using another email client (eg Thunderbird).

If you buy hosting for your blog or website from Bluehost, then you will have email account(s) as part of the package.   This is one way to get a professional-looking email address like   michael@YourDomain.com    instead of an amateur / throwaway looking one like  michael.YourDomain@gmail.com

Email account(s) are created through the Email Manager tool:

• Log into www.bluehost.com   with your Bluehost account   (which mail be gmail-integrated)
• Click on the Hosting tab
• Scroll down to the Email section and choose Email Manager.

As well as making accounts, you can set up forwarding rules, change passwords, etc from this screen, as well as go directly to the webmail screen.

You can also get to the webmail screen without being logged in to your Bluehost account    this is handy if you have a team-member who needs an email account, but you don't want them to have full control of your domain.   So do this, ie to read and send email messages from an email account that is hosted in Bluehost:

• Go to www.bluehost.com (log out if you were already logged in)
• Click Login, 
• Choose webmail login.  
• Enter the email name and password, 
• 
  

You can manage the email message for your domain account from this screen.

However this is quite inconvenient:  the email account from your own domain is accessed through a different tool from your other email account(s), and it would be easy to forget to check it.

A better approach is to integrate your domain email account with your regular Gmail account, or to check it through Thunderbird or some other email client.

How to check your Bluehost provided own-domain email through your gmail account

First, get the email account details

• Log into www.bluehost.com   with your Bluehost account   (ie NOT your email account)
• Click on the Hosting tab
• Scroll down to the Email section and choose Email Manager.
• In the Email Accounts tab, note the email address, and if necessary use the View Details button to re-set the email password   (you need to know this password later in the process)
• Click on Email-configuration:   The screen that opens shows you the other details that you will need to give gmail.   Ideally leave this tab open while you set up gmail, so you can copy-and-paste from it.

Now go into Gmail

• Click on the gearwheel and choose Settings
• Choose the Accounts and Import subtab
• Scroll down to Check email from other accounts section, and choose Add an email account
• Enter the email address that you want to add
• Choose POP3 / Import emails from my other account
• Use the details from the Private (with SSL) section of the Bluehost screen to fill in the account details:  the user-name should be the same as the email-address that you are adding.   Notice that the first screen is about incoming email, so you need to use the inward settings (eg port 995 for SSL)
• On the next screen, choose Yes, I want to be able to send mail as
• Enter the Name that you want people who get emails from this account to see.
• Untick Treat as an Alias (mostly your'll want to untick this if you are wanting emails from your Bluehost-provided email account to be separate from your personal Gmail account - read more about the options here)
• Fill in the outgoing mail options with the details you got from Bluehost: you need to use SSL, not TSL as recommended, and again the user-name is the email address.

Job done.   If all the settings are correct, you should not be able to see messages sent to your professional / Blue-host provided domain account inside your gmail account, and you should be able to use the Send-as feature in Gmail to send messages that 100% appear to have come from your Blue-host provided domain account.

Also, there should be enough information here for your to see how you can configure other email clients (I use Thunderbird) with your Bluehost-hosted email account.

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Letting other people send email from your Google account - and checking who can do this already

This article explains how you can control who can send mail on your behalf if you have a gmail account, why you might want to do that, and how to stop people from sending email messages on your behalf.

If you have given other people rights to publish to your blog , then you may also want to let them send emails on your blog's behalf - particularly if you are using an "organisational" email account.   I do this for several blogs - eg the one for the choir that I'm currently doing public relations for.

This is a way to let the the other people use their current email client, ie what looks to them like their "normal email", but still to send official-looking messages from your organisation or blog.

Note that this is not the same as spoofing, which is a way that people with malicious intentions create email messages which appear to come from your account, even though you didn't send them and did give anyone else permission to send them.

• Spoofing, ie sending "on behalf of" without permission is bad.
• Granting "Send as" rights is good - and is a very useful feature that Gmail offers.

How to allow another email account send emails on your behalf

Log into www.gmail.com, using the Google / Blogger account that you want to lets other people send from.

From the Options gear-wheel (top right corner), choose Settings.

Choose the Accounts and Imports tab.

Click the "Add another email address that you own" link in the "Send mail as" section.

Enter the email address you want to give rights to, and the name which you want to be displayed when people receive email sent by this address on your behalf.

Click Next

Enter the other account's password. (This is a first step to stop you from impersonating someone by sending emails on behalf of accounts which you don't own.)

Click Add Account

Wait for the verification email to arrive at the other email address (if you use a web-based system for it, you may need to open it in a different browser).

Open the message and either click the link provided or copy-and-paste the code into the gmail window.

Job done!   The email account that you named should now be able to send messages which look like they came from you.

How another email account can send emails on your behalf

Firstly, you must give the other account permission to send emails which look as though they come from you - as explained in the section above.

Once you have done that, anyone using the other account can enter you (ie your gmail account) as the message-sender, and they will be permitted to send the message like this.

How specifically they do it depends on the email system which they use: In Gmail there is simply a drop-down box beside the From address, while other tools have different approaches.

Controlling who can send emails on your behalf - how to stop people sending emails from you

If you manage an email account which regularly gives other people the right to send on your behalf, then it is a good idea to regularly review the list, and revoke the access of anyone who doesn't need to send any more. To do this:

Log into www.gmail.com

Choose Settings from the Options gear-wheel (top right corner).

Choose the Accounts and Imports tab.

The list of email addresses beside Send Mail As is all the people who have been authorized to write emails that are sent as though they come from the current account.

Beside every entry on this list, there are options to:

• Make it the sending default for your account
• Edit the sending information (mainly the display name)
• Delete its rights to send on your behalf.

If you see an email address which shoudn't be sending any more, then delete it, by clicking the Delete link.

It's a good idea to check this, also, if someone has just given you a Google account instead of using the full procedure to transfer ownership of a blog to you.

Questions / Troubleshooting

Does this only work for Gmail accounts?

No. These instructions show you how to set up your gmail account so that other email accounts can send email "from" your account. But the other acccount does not need to be a Gmail account or a Google account - provided it has a feature to let the user say what account to use as the sender.

Where is the Sent-Mail copy of the message kept?

When you send a message from Gmail with a different account selected as the sender, then the "send mail" copy of the message is put into the send-mail folder of the account that you are logged into.

If you would like the nominated account to also get a copy of the message, then the person who is writing it needs to put that nominated account is as a carbon copy (CC) or blind-carbon-copy (BCC) recipient, as well as selecting it as the From address.

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